Researching affidavit of loss details

The user wants an in-depth legal article on "Affidavit of Loss for Government ID" in the Philippine context. This requires a thorough breakdown, covering the affidavit's purpose, legal basis, essential elements, and required documents. I'll include the relevant procedure for replacing IDs like the Philippine passport, driver's license, or PRC cards, and address fees, penalties, and case law. To ensure accuracy, I need to verify the latest guidelines and include credible sources from law sites and government pages. Time to dig deeper!

Gathering sources for affidavit of loss

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Searching for affidavit of loss information

I need to pull relevant information from authoritative sources like the PSA, DICT, DFA, and LTO, as well as legal blogs and the Civil Code. I'll search queries like "Philippines affidavit of loss government ID requirements" and "notarizing affidavit of loss Philippines requirements." I might not find exact matches in the Civil Code, but case law references could still be useful. I'll gather and start pulling citations for a comprehensive article. Let's see what comes up!

Writing a legal guide for affidavit of loss

I need to create a comprehensive article that covers everything related to affidavits of loss for government IDs in the Philippines. This includes defining what it is, when it's required, and the legal basis. I'll cover notarization, fees, and the process for replacing each major government ID: passport, driver's license, UMID, PhilID, PRC license, and voter’s ID. I'll also include deadlines, differences between sworn affidavits and lost ID procedures, plus perjury consequences. Time to look for the latest procedures for lost PhilSys ID info.

Developing legal guide on affidavit of loss

I need to craft a comprehensive article that touches on when an affidavit of loss is required for various government IDs. This will include details on notarization, fees, replacement steps (for IDs like passport, driver's license, PhilSys), and the process for handling sworn affidavits versus lost ID procedures. I'll address the consequences for perjury under the Revised Penal Code, look up the PhilSys lost ID procedure, and later move on to the PRC lost ID replacement steps. Time for more research!

Summarizing affidavit and ID replacement process

I’m working on an article that covers the affidavit of loss, what’s required for various IDs, including the passport, driver's license, and PhilSys. I'm focusing on how to write it, what notarization is needed, and other details like fees, steps for replacement, and timelines. I’ll narrow my search for procedures on voter ID replacement and make sure everything is up to date for 2025. I should check for information on the PRC and COMELEC specifics as well.

Summarizing requirements for ID replacements

I’m putting together an article covering the legalities and procedures for replacing major government IDs, like the Passport, Driver's License, UMID, PhilSys, and PRC licenses. I'll include definitions, how to write affidavits, notarization requirements, fees, and steps for replacement. I'll also discuss the differences between a sworn affidavit and the lost ID procedure and whether a police report is needed. Time to refine the search to get details on all the ID replacements, including Voter and PhilHealth IDs.

Reviewing ID replacement details

I’m reviewing information for replacing the SSS (for UMID) and DFA passport. I already have a sample for the passport process, and I’ll check if the LTO's Citizen’s Charter specifies an affidavit for a driver's license replacement. I’ll search more if needed, but if the LTO site blocks me, I’ll refer to earlier information for the replacement process or find an alternate site for the LTO driver's license replacement details.

Reviewing ID Replacement Process and Notary Law

I'm reviewing various ID replacement processes, including SSS and DMV. I’ve gathered enough for the DFA passport, and we can refer to the Citizen's Charter for the LTO driver's license; though the site might block access. I’ll also pay attention to requirements for NBI clearance and other IDs like OWWA or voter IDs. I want to look up details on notary law, specifically Act No. 2103, and then the updated 2004 Rules on Notarial Practice.

Reviewing Various ID Replacement Procedures

I'm going through the process of replacing various government IDs: SSS, DFA passport, LTO driver's license, and others. I want to search for the most current processes, but I may need to rely on previous references. I'll also consider NBI clearance, OWWA, and voter IDs. Additionally, I need to explore notary public law, particularly regarding affidavits, starting with Public Act No. 2103, and how it's now superseded by the 2004 Rules on Notarial Practice.

Considering Affidavit of Loss

The affidavit of loss is a sworn statement used to declare the loss of something, but there isn't a specific statute outlining its exact requirements. Notarization ensures its authenticity, and a documentary stamp tax of 30 pesos is attached. This is based on the National Internal Revenue Code, sections 188 and 196. I’ll need to look into the specifics of the documentary stamp tax for affidavits to confirm the exact legal framework.

Creating Article on Affidavit of Loss

The affidavit of loss is a sworn statement, often used when something is lost. There isn't a specific statute detailing its requirements, but notarization ensures authenticity, and a 30 pesos documentary stamp tax applies. This is outlined in BIR's DST law (National Internal Revenue Code, Sections 188 and 196). The article should include a clear structure: introduction (definition, common scenarios), legal framework (Civil Code on indemnity, 2004 Rules on Notarial Practice, and related acts). I'll adapt the tone for easy readability and cite from relevant sources.

Outlining Affidavit of Loss for IDs

The affidavit of loss generally follows these steps:

Legal Basics – BIR Documentary Stamp Tax (30 PHP) and penalties for perjury (Revised Penal Code, RA 11594).
Standard Elements – Affiant details, description of the ID, and circumstances of loss. Notarization is required, with the signature made in the presence of the notary.
Documentary Requirements – Valid ID for notary, stamp fee (30 PHP), and notary fee (typically 150-500 PHP).
Government ID Replacement – Detailed procedures for various IDs like Passport, Driver’s License, PhilSys, UMID, and others.

I'll provide a template and additional info.

Thought for 1m 58s

Affidavit of Loss for Government ID (Philippines): a 2025 Legal Guide

1 | What an “Affidavit of Loss” Is

An affidavit of loss is a sworn written statement declaring that a particular document or personal property (here, a government-issued ID) has been lost despite diligent search, and that the affiant needs a replacement. Its evidentiary value rests on the oath and on the notary public’s jurat, which converts the narration into a public instrument. (Legal Tree)

2 | Governing Law & Compliance Checklist

Legal point	Key rule	Citation
Form	Must be sworn and signed in the presence of a duly-commissioned Philippine notary public (2004 Rules on Notarial Practice).	(Lawphil)
Taxes	Attach a ₱30.00 loose Documentary Stamp Tax (DST) to the original affidavit.	(Bureau of Internal Revenue)
False statements	Making a willful untruthful statement = Perjury (Revised Penal Code art. 183, as amended by RA 11594), punishable by up to prisión correccional mínimo and fines.	(Philippine Law Firm, eLibrary)
Optional police report	Not mandatory, but agencies may ask if loss involved theft/robbery (e.g., LTO).	(RESPICIO & CO.)

3 | Standard Parts of the Affidavit

Title (e.g., “AFFIDAVIT OF LOSS – PASSPORT”).
Affiant’s details (full name, age, civil status, citizenship, residence).
Description of the ID (type, number, date/place of issuance).
Circumstances of loss (when, where, efforts to locate).
Statement that ID was not confiscated or held for violation (if true).
Purpose clause (“…to request the DFA to issue a replacement passport”).
Signature & Jurat (notary’s seal, roll number, commission expiry).

Tip: Bring one government ID for identity proof, two photocopies, and the DST when you appear before the notary.

4 | Agency-Specific Rules for Replacing Lost IDs

(a) Philippine Passport – DFA

Requirements: notarized affidavit of loss and police report, personal appearance, confirmed online appointment, replacement fee + 15-day clearing period. (Philippine Mission to the UN in Geneva, O-Slope)

(b) Driver’s License – LTO

Bring affidavit of loss, LTO Application for Permit/Licence (APL) form, medical cert, and pay ₱225 duplicate-license fee. (LTO Portal, Facebook)

(c) PhilSys National ID – PSA

The PSA accepts notarized or simple (un-notarized) affidavits; replacement of lost/peeled cards is free as of June 2024. Personal appearance is required. (Philippine Statistics Authority)

(d) UMID (SSS/GSIS)

Submit a duly-notarized affidavit of loss/non-receipt plus replacement fee (currently ₱200–₱260 depending on agency). (Social Security System, GSIS)

(e) PhilHealth ID

Affidavit plus two 1×1 photos; ₱50 replacement fee for card or health-care provider accreditation IDs. (PhilHealth, PhilHealth)

(f) PRC Professional ID / Certificate of Registration

Affidavit of loss, photo, printed application, ₱225 statutory fee; file at PRC or online via LERIS portal. (Professional Regulation Commission, Professional Regulation Commission)

(g) Voter’s Certification (COMELEC)

Execute affidavit of loss + written request; submit at local Office of the Election Officer and pay ₱75 certification fee. (Plastic card printing has been suspended since 2017; certification is the substitute.) (RESPICIO & CO., X (formerly Twitter))

(h) Postal ID – PHLPost

Affidavit, police report (if stolen), two government IDs, and ₱450 replacement fee (prevailing 2025 rate – verify with nearest post office).

(Other functional IDs—PWD, Senior Citizen, NBI Clearance, OWWA, etc.—follow the same affidavit-and-appearance formula; check each agency’s latest Citizen’s Charter.)

5 | Cost Snapshot (Metro Manila, 2025)

Notary fee: ₱150 – ₱500 (market-rate; lawyers may charge outside these bands for complex affidavits).
DST: ₱30 (affixed as BIR documentary stamp).
Replacement agency fees: see Section 4 above.
Police report: ₱50 – ₱100 certification, if required.

6 | Frequently Asked Practical Questions

Question	Short Answer
Can I draft it myself?	Yes—use the structure in §3, then have it printed (long bond), sign only before the notary.
Is e-notarization allowed?	Remote notarization is still on limited pilot; most agencies prefer traditional notarization. Check Local RTC circulars.
What if I later find the ID?	Inform the issuing agency; using both original & replacement IDs may be treated as fraud.
How long is the affidavit valid?	There is no statutory expiry, but most agencies accept affidavits executed within the last 3–6 months.

7 | Sample Template (for personal adaptation)

AFFIDAVIT OF LOSS I, [Name], of legal age, Filipino, single/married, residing at [Address], after having been duly sworn, depose and state:

That I was issued a [Government ID] with No. ____________ on [date] in [place];

That on or about [date of loss] in [place of loss], the said ID was [misplaced/stolen] and despite diligent search I have been unable to recover it;

That said ID has not been confiscated by any authority for any violation;

That I am executing this affidavit to attest to the foregoing facts and to request [Agency] to issue a replacement. IN WITNESS WHEREOF, I have hereunto set my hand this ___ day of __________ 2025 in [City], Philippines.

[signature] [Printed name] SUBSCRIBED AND SWORN to before me…

(Attach DST; notary fills in jurat.)

8 | Key Take-aways

One affidavit template, many agencies. Tailor the “purpose” clause and attach it to the appropriate replacement form.
Don’t skip the DST or notarization (unless the agency explicitly waives it, as the PSA sometimes does for PhilID).
Perjury is a crime. State only verified facts and keep a photocopy of the executed affidavit for your records.
Act quickly. Agencies impose penalty surcharges or longer verification waits if you report the loss long after the fact.

This article is for general information only and is not a substitute for formal legal advice. For unusual situations (e.g., multiple lost IDs, identity theft, pending criminal cases), consult a Philippine lawyer.