I. Overview

An Affidavit of Loss for a Lost PRC Exam Receipt is a sworn written statement used when an examinee loses an official receipt or proof of payment issued in connection with a Professional Regulation Commission examination.

In the Philippine context, this document is commonly needed when a person has already paid the required PRC examination fee but later misplaces, loses, or can no longer produce the receipt required for verification, processing, or claiming purposes.

The affidavit serves as a formal declaration that:

the receipt was previously issued;
it was lost despite diligent efforts to locate it;
the loss was not due to fraud, transfer, sale, or bad faith; and
the affiant requests recognition of the payment record or issuance of a replacement/certification, if applicable.

It is not, by itself, a replacement receipt. It is evidence of the circumstances of the loss and may be required by the PRC or other offices before they allow further processing.

II. What Is an Affidavit of Loss?

An Affidavit of Loss is a notarized declaration made under oath by a person who lost a document, item, identification card, receipt, certificate, or other important record.

For a PRC exam receipt, the affidavit explains how the receipt was lost and identifies the receipt as clearly as possible. It is usually executed before a notary public, who verifies the identity of the person signing the affidavit and notarizes the document.

Once notarized, the affidavit becomes a public document. This gives it evidentiary value and allows it to be submitted to government offices, including the PRC.

III. Why a PRC Exam Receipt Matters

A PRC exam receipt may be important because it proves that the applicant paid the required fee for an examination-related transaction. Depending on the stage of the process, the receipt may be needed for:

verification of payment;
examination application processing;
issuance of a Notice of Admission;
correction or follow-up of application records;
proof of payment during PRC transactions;
claiming documents;
reconciling an online appointment or payment record;
resolving discrepancies in PRC records.

In many cases, PRC transactions are now supported by online systems and electronic payment references. However, receipts and proof of payment may still be requested, especially when there is a discrepancy, system issue, manual verification, or personal appearance requirement.

IV. When Is an Affidavit of Loss Needed?

An Affidavit of Loss may be needed when:

the official PRC receipt was misplaced;
the receipt was accidentally thrown away;
the receipt was damaged beyond recognition;
the receipt was lost during travel or relocation;
the applicant needs to prove payment but no longer has the physical receipt;
the PRC or another office asks for a notarized explanation of the loss;
the applicant needs to request a certification, duplicate record, or verification of payment.

The affidavit is especially useful when there is no other available proof of payment, or when the remaining proof is incomplete.

V. Legal Nature of the Affidavit

An Affidavit of Loss is a sworn statement. This means the person executing it, called the affiant, declares that the contents are true based on personal knowledge.

Because it is sworn, false statements may expose the affiant to legal consequences. In the Philippines, knowingly making false statements under oath may lead to liability for perjury, falsification-related offenses, or other applicable legal consequences depending on the facts.

For that reason, the affidavit should be truthful, specific, and limited to facts that the affiant actually knows.

VI. Essential Contents of the Affidavit

A proper Affidavit of Loss for a PRC exam receipt should usually contain the following:

1. Title

The document should be titled:

Affidavit of Loss

or more specifically:

Affidavit of Loss of PRC Examination Receipt

2. Personal Information of the Affiant

The affidavit should identify the person making the statement, including:

full name;
age;
civil status, if relevant;
nationality;
residence address;
valid government ID details, if needed for notarization.

Example:

I, Juan Dela Cruz, of legal age, Filipino, single, and residing at Quezon City, after having been duly sworn in accordance with law, hereby depose and state that:

3. Statement of PRC Examination Transaction

The affidavit should state that the affiant applied for or paid fees in connection with a PRC licensure examination.

It may include:

name of the licensure examination;
examination date or period;
PRC transaction reference number, if known;
place or method of payment;
approximate date of payment;
amount paid;
receipt number, if remembered;
PRC branch, service center, or payment channel involved.

Example:

I applied for the Licensure Examination for Teachers and paid the corresponding examination fee to the Professional Regulation Commission on or about March 15, 2026.

4. Description of the Lost Receipt

The affidavit should describe the receipt as clearly as possible.

Useful details include:

official receipt number;
transaction number;
date of issuance;
amount;
name appearing on the receipt;
examination applied for;
payment channel;
PRC office or online transaction reference.

Even if some details are unknown, the affiant should provide whatever information is available.

5. Circumstances of Loss

The affidavit should explain how the receipt was lost.

The explanation does not need to be dramatic. It only needs to be credible and clear.

Examples:

“I kept the receipt in my folder together with my examination documents, but when I checked the folder, the receipt was no longer there.”
“The receipt was accidentally misplaced during my transfer of residence.”
“The receipt was lost while I was arranging my documents for submission.”
“Despite diligent search, I could no longer locate the receipt.”

Avoid vague or suspicious statements. The affidavit should show that the loss was accidental and not due to fraud.

6. Diligent Search

It is common to state that the affiant made efforts to locate the receipt but failed.

Example:

I exerted diligent efforts to locate the said receipt by searching my personal files, bags, folders, and other places where I may have kept it, but the same could no longer be found.

7. Statement That the Receipt Was Not Sold, Transferred, or Used Fraudulently

This is often included to assure the receiving office that the loss is genuine.

Example:

The said receipt was not sold, transferred, assigned, pledged, or delivered to any other person for any unlawful purpose.

8. Purpose of the Affidavit

The affidavit should state why it is being executed.

Example:

I am executing this affidavit to attest to the truth of the foregoing facts and for the purpose of reporting the loss of my PRC examination receipt, requesting verification of my payment, and for whatever legal purpose this may serve.

9. Signature of the Affiant

The affiant must sign the affidavit.

10. Jurat / Notarial Portion

The notarial portion is completed by the notary public. It usually includes:

place of notarization;
date;
identity document presented;
notarial register details;
notary’s signature and seal.

VII. Sample Affidavit of Loss for Lost PRC Exam Receipt

Below is a general template that may be adapted depending on the facts.

REPUBLIC OF THE PHILIPPINES CITY/MUNICIPALITY OF ____________ S.S.

AFFIDAVIT OF LOSS

I, [Full Name], of legal age, Filipino, [civil status], and residing at [complete address], after having been duly sworn in accordance with law, hereby depose and state that:

I applied for the [name of licensure examination] administered by the Professional Regulation Commission;
In connection with my application, I paid the required PRC examination fee on or about [date of payment] in the amount of PHP [amount];
As proof of said payment, I was issued a PRC examination receipt / official receipt / payment receipt, with the following details, to the best of my knowledge:
- Receipt Number: [receipt number, if known]
- Transaction Reference Number: [reference number, if any]
- Date of Payment: [date]
- Amount Paid: [amount]
- Examination: [exam name]
- Payment Channel / PRC Office: [details, if known]
I kept the said receipt together with my examination documents;
However, when I later checked my files, the said receipt was already missing;
I exerted diligent efforts to locate the receipt by searching my personal files, folders, bags, and other places where I may have kept it, but despite such efforts, I could no longer find the same;
The said receipt was lost and was not sold, transferred, assigned, pledged, delivered, or used for any unlawful or fraudulent purpose;
I am executing this affidavit to attest to the truth of the foregoing facts, to report the loss of my PRC examination receipt, to request verification or recognition of my payment record, and for whatever legal purpose this may serve.

IN WITNESS WHEREOF, I have hereunto set my hand this ___ day of __________ 20___ at ____________________, Philippines.

[Signature] [Full Name of Affiant] Affiant

SUBSCRIBED AND SWORN to before me this ___ day of __________ 20___ at ____________________, Philippines, affiant exhibiting to me competent proof of identity as follows:

Government ID: ____________________ ID Number: ________________________ Date/Place Issued: _________________

Doc. No. ____; Page No. ____; Book No. _; Series of 20.

VIII. Common Supporting Documents

When submitting the affidavit, the PRC or receiving office may also ask for supporting documents. These may include:

valid government-issued ID;
PRC online application form;
appointment confirmation;
payment reference number;
screenshot of online payment confirmation;
email confirmation;
bank or e-wallet transaction record;
Notice of Admission, if already issued;
photocopy or photo of the lost receipt, if available;
proof of identity matching the PRC application.

The more supporting documents the applicant has, the easier it is to verify the transaction.

IX. Does the Affidavit Replace the Receipt?

Not exactly.

An Affidavit of Loss does not automatically replace the lost PRC receipt. It only explains the loss and supports a request for recognition, verification, or further processing.

The PRC may still verify the payment through its records. If the payment is found in the system, the affidavit may help complete the file. If the payment cannot be found, the applicant may be asked to provide additional proof or coordinate with the payment channel.

X. Can PRC Issue a Duplicate Receipt?

This depends on the applicable PRC office procedure, the type of receipt, the payment channel, and the availability of records.

In many government transactions, agencies may not issue a literal duplicate of the original official receipt. Instead, they may issue:

certification of payment;
verified transaction record;
reprinted transaction details;
acknowledgment from the system;
instruction to retrieve proof from the payment provider.

The applicant should ask the concerned PRC office or service center what document can be issued in place of the lost receipt.

XI. Online PRC Payments and Lost Receipts

For online PRC transactions, the applicant may have other ways to prove payment even without the physical receipt. These may include:

payment reference number;
online transaction number;
email confirmation;
account dashboard record;
bank confirmation;
e-wallet transaction history;
payment center receipt number;
screenshot of the transaction.

Even when digital records exist, an Affidavit of Loss may still be required if the specific receipt requested by the PRC cannot be produced.

Applicants should preserve all digital proof and print copies when necessary.

XII. Who Should Execute the Affidavit?

The affidavit should be executed by the person who lost the receipt and whose PRC examination transaction is involved.

Usually, this is the examinee or applicant.

A parent, guardian, representative, or liaison should not execute the affidavit unless that person personally had custody of the receipt and personally lost it. Even then, the PRC may require the applicant’s own affidavit or authorization.

XIII. Where Should the Affidavit Be Notarized?

The affidavit should be notarized before a duly commissioned notary public in the Philippines.

The affiant must personally appear before the notary and present competent proof of identity. The notary should not notarize the affidavit if the affiant is absent.

A notarized affidavit generally contains the notary’s seal, signature, commission details, and notarial register information.

XIV. Identification Required for Notarization

The affiant should bring at least one valid government-issued ID. Common examples include:

Philippine passport;
driver’s license;
UMID;
PhilSys ID;
SSS ID;
GSIS ID;
voter’s ID or voter certification;
postal ID;
PRC ID, if already licensed in another profession;
other accepted government-issued identification.

The exact ID accepted may depend on the notary.

XV. How Much Does It Cost?

The cost of notarizing an Affidavit of Loss varies depending on location and the notarial office. In practice, simple affidavits are usually inexpensive, but rates may differ.

The applicant should also consider possible costs for:

printing;
photocopying;
transportation;
additional certified copies;
documentary requirements requested by PRC.

XVI. Practical Steps for an Examinee Who Lost a PRC Exam Receipt

A person who lost a PRC exam receipt may follow these general steps:

Search personal files, bags, folders, email, and online accounts.
Check whether there is a digital copy, photo, screenshot, or email confirmation.
Log in to the PRC online account, if applicable, and review transaction records.
Check bank, payment center, or e-wallet transaction history.
Prepare an Affidavit of Loss stating the facts clearly.
Have the affidavit notarized.
Bring the affidavit, valid ID, and all available proof of payment to the PRC.
Ask the PRC whether payment verification, certification, or reprinting is possible.
Keep multiple photocopies and digital scans of all documents submitted.

XVII. Drafting Tips

A good Affidavit of Loss should be:

truthful;
specific;
concise;
chronological;
free from exaggeration;
consistent with available records;
limited to facts personally known to the affiant.

Avoid stating details that are uncertain as if they are definite. For example, if the exact date of payment is unknown, use “on or about” followed by the approximate date.

Avoid blaming another person unless the affiant has personal knowledge and there is a real basis for doing so.

XVIII. Common Mistakes to Avoid

1. Using the wrong name

The name in the affidavit should match the PRC application records and valid ID.

2. Forgetting the examination name

The affidavit should identify the specific PRC exam involved.

3. Omitting payment details

Even if incomplete, payment details help PRC verify the transaction.

4. Saying the receipt was stolen without basis

If the receipt was merely misplaced, say it was misplaced or lost. Do not say it was stolen unless there is a factual basis.

5. Not notarizing the affidavit

A signed but unnotarized statement may not be accepted as an affidavit.

6. Having someone else sign

The person with personal knowledge should sign the affidavit.

7. Making false statements

False statements in a notarized affidavit may have serious legal consequences.

XIX. Difference Between Affidavit of Loss and Police Report

An Affidavit of Loss is a sworn statement made by the person who lost the item.

A police report is a record made with law enforcement, usually when an item was lost under circumstances that may involve theft, robbery, or public loss.

For a misplaced PRC exam receipt, a police report is usually not necessary unless the PRC specifically requires it or the loss occurred under suspicious or criminal circumstances.

XX. Difference Between Affidavit of Loss and Certification of Payment

An Affidavit of Loss explains that the receipt was lost.

A Certification of Payment, if issued, confirms that payment was recorded by the relevant office or system.

The affidavit comes from the applicant. The certification comes from the office or entity with payment records.

The affidavit alone does not prove that payment exists in the PRC system, but it supports the applicant’s request for verification.

XXI. Can the Affidavit Be Used for Board Exam Admission?

It may help, but acceptance depends on PRC rules and the stage of the examination process.

For actual examination admission, examinees are usually required to comply strictly with PRC examination requirements. If the lost receipt affects the issuance or presentation of an admission document, the applicant should resolve the issue with PRC as early as possible.

Do not wait until the examination day to address a missing receipt.

XXII. What If the Receipt Is Found Later?

If the lost receipt is later found, the applicant should keep it and avoid using both the affidavit and original receipt in a misleading way.

If a replacement, certification, or official notation has already been issued, the applicant should inform the concerned office if necessary.

The affidavit remains a statement that, at the time it was executed, the receipt could not be found.

XXIII. What If the Receipt Was Lost by a Representative?

If the receipt was entrusted to a representative and that representative lost it, the PRC may require:

affidavit of loss by the representative;
affidavit or authorization from the applicant;
valid IDs of both persons;
explanation of representation;
proof of payment or transaction record.

The safer approach is to have the person who actually lost the receipt execute the affidavit and have the applicant provide supporting authorization or confirmation if required.

XXIV. What If the Receipt Was Destroyed?

If the receipt was not merely lost but destroyed, the affidavit should say so.

Examples:

damaged by flood;
burned in a fire;
torn beyond recognition;
destroyed by termites;
soaked and unreadable;
accidentally discarded.

The document may still be called an Affidavit of Loss, but the facts should accurately state that the receipt was destroyed.

XXV. Use of Scanned or Photographed Copies

If the applicant has a scanned copy or photograph of the receipt, this should be mentioned.

Example:

Although the original copy of the receipt was lost, I was able to retain a digital photograph of the same.

A copy may help PRC verify the transaction. However, the PRC may still require the affidavit because the original receipt is no longer available.

XXVI. Legal Effect of Notarization

Notarization does not guarantee that the contents of the affidavit are true. It means that the affiant personally appeared before the notary, was identified, and swore to the statement.

The truthfulness of the contents remains the responsibility of the affiant.

A notarized affidavit is given greater formal weight than an ordinary signed statement because it is made under oath.

XXVII. Risks of a False Affidavit

A person should never use an Affidavit of Loss to hide a double claim, fraudulent transaction, falsified receipt, unpaid fee, or unauthorized transfer.

Possible consequences may include:

rejection of the PRC transaction;
administrative consequences;
denial of application;
criminal liability for false statements;
liability for falsification or use of falsified documents, depending on the facts;
future credibility issues in government transactions.

Because PRC licensure involves public trust, applicants should be careful and truthful in all submissions.

XXVIII. Recommended Wording for Uncertain Details

If the applicant does not remember exact details, careful wording should be used.

Instead of:

I paid on March 15, 2026.

Use:

I paid on or about March 15, 2026.

Instead of:

My receipt number is 123456.

Use:

To the best of my recollection, the receipt number was 123456.

Instead of:

The PRC lost my receipt.

Use:

I discovered that my copy of the receipt was missing.

The affidavit should not accuse anyone without basis.

XXIX. Should the Affidavit Be in English or Filipino?

Affidavits in the Philippines are commonly written in English. Filipino may also be used, especially if the affiant better understands Filipino.

The important point is that the affiant must understand the contents. A person should not sign an affidavit written in a language they do not understand.

For PRC purposes, English is commonly preferred because government forms and records often use English.

XXX. Can a Minor Execute This Affidavit?

Most PRC examinees are adults. If the affiant is a minor, additional requirements may arise, such as assistance from a parent or guardian. However, licensure examination applicants are generally of legal age or near legal age depending on the profession.

If the applicant is not of legal age, the notary or PRC office should be consulted regarding proper execution.

XXXI. Does the Affidavit Need a Community Tax Certificate?

Modern notarization generally relies on competent proof of identity. Some older forms still mention a community tax certificate, but notaries typically require a valid ID.

The affiant should bring valid identification and follow the notary’s requirements.

XXXII. How Many Copies Should Be Prepared?

It is practical to prepare at least three copies:

one for PRC submission;
one for the affiant’s personal file;
one extra copy for backup.

The affiant should also keep a scanned PDF or clear photo of the notarized affidavit.

XXXIII. Where to Submit the Affidavit

The affidavit should be submitted to the PRC office, service center, or unit handling the relevant examination transaction.

Depending on the issue, this may be submitted to:

the PRC regional office;
the PRC service center;
the examination division or processing counter;
the records or cashier/payment verification section;
the office indicated in the applicant’s appointment or transaction record.

The applicant should bring the affidavit during the scheduled appointment or as instructed by PRC.

XXXIV. Best Practices for Applicants

Applicants should observe the following:

keep all PRC receipts in one folder;
take photos of receipts immediately after payment;
save screenshots of online transactions;
back up payment confirmations in cloud storage or email;
use clear file names, such as “PRC Exam Payment Receipt - March 2026”;
avoid folding or damaging thermal paper receipts;
photocopy receipts, because some printed receipts fade over time;
resolve lost document issues early before deadlines.

XXXV. Frequently Asked Questions

1. Is an Affidavit of Loss required for every lost PRC exam receipt?

Not always. It depends on what the PRC office requires and whether the payment can be verified through other records. However, it is commonly requested when an important original receipt cannot be presented.

2. Can I make my own affidavit?

Yes. You may draft your own affidavit, but it must be notarized to become a proper affidavit. A lawyer or notary may also prepare it.

3. Can I submit an unnotarized affidavit?

Usually, no. An unnotarized document is merely a written statement, not a sworn affidavit.

4. Is the affidavit enough to prove payment?

Not necessarily. It supports your explanation, but PRC may still verify payment through official records.

5. What if I forgot the receipt number?

State the other available details, such as date of payment, amount, exam name, transaction reference number, and payment channel.

6. What if I paid online?

Attach or bring digital proof, such as screenshots, email confirmations, online transaction records, or bank/e-wallet history.

7. What if someone else paid for me?

State the facts clearly. If the payer’s name appears in the payment record, PRC may require additional proof or explanation.

8. Can I use one affidavit for multiple lost receipts?

It is possible if all lost receipts are clearly identified, but separate affidavits may be cleaner if the transactions are different.

9. Does the affidavit expire?

An affidavit does not usually have an “expiration date,” but offices may prefer a recently executed affidavit, especially for current transactions.

10. Can I use the same affidavit in another PRC office?

Possibly, but it depends on the receiving office. Keep certified or notarized copies when necessary.

XXXVI. Checklist Before Going to PRC

Before submitting the affidavit, prepare:

notarized Affidavit of Loss;
valid government ID;
photocopy of ID;
PRC online application form;
appointment confirmation;
payment reference number;
screenshots or digital proof of payment;
bank/e-wallet/payment center record;
copy or photo of receipt, if any;
examination details;
extra photocopies.

XXXVII. Short Form Template

For simple cases, this shorter version may be used:

AFFIDAVIT OF LOSS

I, [Name], of legal age, Filipino, and residing at [Address], after being duly sworn, state:

That I applied for the [Name of PRC Examination] with the Professional Regulation Commission;

That I paid the required examination fee on or about [Date] in the amount of PHP [Amount] and was issued the corresponding receipt;

That the said receipt was kept with my examination documents but was later lost;

That despite diligent efforts to locate it, I can no longer find the same;

That the receipt was not sold, transferred, or used for any fraudulent purpose;

That I execute this affidavit to report the loss of my PRC examination receipt, to request verification of my payment, and for whatever legal purpose it may serve.

IN WITNESS WHEREOF, I have signed this affidavit this ___ day of __________ 20___ at ____________________, Philippines.

[Signature] [Name] Affiant

SUBSCRIBED AND SWORN to before me this ___ day of __________ 20___, affiant exhibiting competent proof of identity.

XXXVIII. Final Notes

An Affidavit of Loss for a lost PRC exam receipt is a practical legal document used to explain the loss of proof of payment and support the applicant’s request for processing, verification, or recognition of payment.

The most important points are accuracy, honesty, and completeness. The affidavit should identify the lost receipt, explain the circumstances of loss, state that diligent search was made, and clarify that the receipt was not misused.

Because PRC transactions are deadline-sensitive, an applicant who loses an exam receipt should prepare the affidavit immediately, gather all available proof of payment, and coordinate with the appropriate PRC office as early as possible.