Here’s a complete, practice-oriented legal explainer—Philippine context—on the Affidavit of Loss procedure when your PRC Professional Identification Card (PIC) is lost. No web sources used. This is written for professionals and HR/admin teams who prepare documents for employees.

Affidavit of Loss for a Lost PRC ID (Philippines)

Why you need it

PRC generally requires a notarized Affidavit of Loss to issue a duplicate/replacement PRC ID (the Professional Identification Card or “PIC”). The affidavit is your sworn statement explaining the loss and is used to deter fraud and protect your license identity.

What the Affidavit must contain (minimum content)

Include these elements—clearly and consistently with your IDs/PRC records:

Affiant’s identity
- Full name (as it appears in PRC records), civil status, citizenship, profession, PRC license number, date of initial registration (if known), and complete address.
- Your government ID details (e.g., passport, PhilID, driver’s license) that you’ll show to the notary.
Description of the lost item
- “Professional Identification Card (PIC)” issued by the Professional Regulation Commission for the profession of [e.g., Civil Engineer], with PRC License No. [xxxxxx]; date of issuance and expiry (if known).
Circumstances of loss
- When and where the card was last seen/used; how it was lost (misplacement, theft, calamity).
- If stolen, mention that you have (or will) secure a police blotter; if misplaced, state a diligent search was made.
Non-possession & good faith
- A categorical statement that you no longer have possession and did not pledge, sell, or lend the ID to anyone.
Undertaking
- Promise to surrender the original to PRC if later found, and acknowledge that presenting both original and duplicate may have legal consequences.
Purpose clause
- “This affidavit is executed for the purpose of securing a duplicate/replacement PRC ID.”
Signature + notarization
- Date/place of execution, signature over printed name, and notary public’s jurat (or Philippine Embassy/Consulate notarization if abroad).

Perjury warning: False statements in a notarized affidavit may constitute perjury or falsification under the Revised Penal Code, with criminal liability. Keep facts precise.

Notarization options (Philippines & abroad)

Within the Philippines:
- Bring a valid government ID; sign in front of a Notary Public.
- Typical practice: attach a photocopy of your government ID and, if available, proof of PRC registration (e.g., screenshot of PRC online profile).
Overseas Filipinos:
- Execute the affidavit before a Philippine Embassy/Consulate (consular notarization).
- Some consulates accept local notarization plus apostille/legalization; ask the PRC office receiving your application what they accept. When in doubt, use consular notarization.
E-notarization:
- Remote/video notarization has been used in limited contexts, but acceptance varies. For PRC transactions, wet-ink notarization (or consular) remains the safest choice.

End-to-end PRC replacement flow (high-level)

PRC’s exact screens and labels evolve, but the flow below reflects standard practice.

Prepare your affidavit
- Draft → notarize (or consularize if abroad). Keep PDF and paper copies.
Log in to your PRC LERIS account (online portal)
- Ensure your profile (name, birthdate, profession) matches your affidavit.
- Choose “Duplicate/Replacement of PIC” (or similarly named transaction).
- Upload requirements if the system asks (scanned affidavit, ID).
Book an appointment / choose a PRC office
- Select a date and site for document evaluation/claim.
- If courier delivery is offered in your area, you may opt in (availability varies).
Pay the fees
- Pay via the available channels shown by LERIS (over-the-counter partners or electronic methods). Keep the OR/transaction number.
Show up (or arrange delivery)
- On your appointment date, bring:
  - Notarized Affidavit of Loss (original)
  - One valid government ID (with photo/signature)
  - Proof of payment/appointment confirmation
  - Police blotter, if loss was due to theft (helpful but not always mandatory)
  - Additional docs if you’re also updating name/marital status (e.g., PSA certificate)
Release/Delivery
- PRC will advise pick-up schedule or process courier delivery. Keep the claim stub/release notice.

Special situations & add-ons

Lost AND expired PIC
- If your ID is expired, PRC typically processes this as a renewal (not a duplicate). You may need to comply with renewal prerequisites (e.g., documentary updates). Bring the affidavit anyway to explain why no old card is presented.
Change of name/status
- If you want your new name printed on the replacement (e.g., after marriage), prepare supporting PSA documents and follow PRC’s name-update mechanics together with your replacement request.
Damaged (but not lost) PIC
- For a mutilated/damaged card, you usually surrender the old card instead of an Affidavit of Loss. If it’s both damaged and lost, use the affidavit.
Board Certificate or Certificate of Registration also lost?
- PRC treats these as separate duplicates. Prepare separate affidavits if required, with the correct document names.
Security red flags
- If you suspect identity misuse (e.g., someone picked up your card), consider filing a police blotter and inform PRC during evaluation.

Practical drafting tips (to avoid re-work)

Consistency is king: Your name, birthdate, profession, and license number must match PRC records.
Dates & places: Provide specific dates/places of loss as best you can; avoid vague narratives.
Attachments: Staple/append copies (ID, LERIS profile page) if your notary prefers.
Clean formatting: Use 12-point font, margins ≥1”, and clear headings; notarization blocks must be legible.

Model “Affidavit of Loss (PRC ID)” you can adapt

Republic of the Philippines City/Municipality of _________ ) Province of _________ ) S.S.

AFFIDAVIT OF LOSS

I, [Full Name], [citizenship], [civil status], of legal age, residing at [Address], a duly licensed [Profession] with PRC License No. [xxxxxx], after having been duly sworn in accordance with law, depose and state that:

I am the holder of a Professional Identification Card (PIC) issued by the Professional Regulation Commission (PRC) for the profession of [Profession], with PRC License No. [xxxxxx], issued on [date, if known] and valid until [expiry, if known].

On or about [date], at [place], my said PRC ID was [lost/misplaced/stolen; brief facts]. Despite diligent search and efforts to recover the same, I have been unable to locate it.

The said PRC ID has not been pledged, assigned, or delivered to any person; I am executing this affidavit in good faith.

Should the original PRC ID be found or come into my possession, I undertake to surrender it to the PRC immediately.

I am executing this affidavit to attest to the foregoing facts and for the purpose of obtaining a duplicate/replacement PRC Professional Identification Card.

IN WITNESS WHEREOF, I have hereunto set my hand this [date] at [city/municipality, province], Philippines.

[Affiant’s Printed Name]

SUBSCRIBED AND SWORN to before me this [date] at [place], affiant exhibited to me [ID Type & No., date/place of issue]. Doc. No. ___; Page No. ___; Book No. ___; Series of ___.

(If overseas: replace with consular acknowledgment as required.)

Evidence & supporting docs to keep

Notarized Affidavit of Loss (original + scan)
Valid government ID used for notarization
Police blotter (if theft) or Barangay certification (optional but helpful)
LERIS transaction proof (screenshots, OR)
Any prior PRC documents (exam rating, Certificate of Registration, etc.)

FAQs

1) Is a police report required? Not always; it’s strongly helpful if the card was stolen. For simple misplacement, the Affidavit of Loss usually suffices.

2) Can someone else file for me? PRC generally prefers personal appearance. If represented, prepare a Special Power of Attorney, your valid ID, and your representative’s ID—and check the window officer’s instructions.

3) What if my PRC ID details (name/birthday) were wrong before it was lost? Fix the record discrepancy first (supporting PSA docs), then process the duplicate so the new card is correct.

4) How long does release take? Processing times vary by office and volume. Bring the affidavit and complete requirements to avoid re-queuing.

5) Fees? Official fees change from time to time. Prepare for the duplicate fee and convenience/partner charges shown in your LERIS checkout.

Quick compliance checklist

For the professional:

Draft and notarize the Affidavit of Loss
Prepare valid ID and (if theft) police blotter
Log in to LERIS, select Duplicate/Replacement of PIC, book schedule
Pay fees and keep proof
Appear on schedule (or arrange delivery if available)
Keep claim stub/release notice

For HR/admin assisting employees:

Provide template & guide; verify data matches PRC records
Remind about name/status updates and supporting PSA docs
Check if the employee’s PIC is expired (may need renewal instead)
If deploying overseas staff, coordinate consular notarization

Bottom line

To replace a lost PRC ID, you’ll need a properly drafted and notarized Affidavit of Loss, processed through your PRC LERIS account under Duplicate/Replacement of PIC, with valid ID and supporting documents. Clear facts, correct identity details, and clean notarization mean a smooth counter experience—and faster release of your new card.