Under the Occupational Safety and Health Standards (OSHS) of the Philippines, particularly Rule 1960 (Occupational Health Services), all covered workplaces are mandated to maintain and report on the health status of their employees. The Annual Medical Report (AMR) serves as a critical regulatory document that summarizes the preventive and curative health services provided by an employer within a calendar year.

I. Legal Mandate and Coverage

The requirement for the AMR is rooted in Republic Act No. 11058 (the OSH Law) and its Implementing Rules and Regulations (DOLE Department Order No. 198-18).

Who must file: Every employer or establishment, whether for profit or not, including the government and its political subdivisions.
Purpose: To provide the Department of Labor and Employment (DOLE) with data on the medical examinations conducted, the prevalent illnesses in the workplace, and the adequacy of the medical facilities and personnel provided by the company.

II. Identifying the Correct Form

The official form is known as DOLE-BWC-HSD-OH-47-A. This report must be accomplished by the company's designated Occupational Health (OH) physician or the OH nurse.

Key sections of the form include:

Establishment Data: Basic company information, nature of business, and the total number of employees (stratified by shift and gender).
Occupational Health Personnel: Details on the first-aider, nurse, dentist, and physician engaged by the company.
Emergency Medical Services: Information on the treatment room, clinic, or hospital affiliations.
Summary of Medical Examinations: Data on Pre-employment, Annual/Periodic, Transfer, and Separation physical examinations.
Disease Statistics: A breakdown of occupational and non-occupational illnesses encountered by workers.

III. How to Download the AMR Form

While forms were historically distributed as physical carbon copies, they are now primarily accessed digitally through DOLE Regional Office websites or the Bureau of Working Conditions (BWC) portal.

Visit the DOLE Bureau of Working Conditions website or your respective DOLE Regional Office portal (e.g., DOLE NCR, DOLE Region IV-A).
Navigate to the "Downloadable Forms" section.
Look for the category "Occupational Safety and Health" or "Reportorial Requirements."
Download the Annual Medical Report Form (OH-47-A) in PDF or Excel format.

IV. Submission Process: Digital Transition

As of 2026, DOLE has fully integrated the submission of OSH reports into the Establishment Report System (ERS) or the Workplace Accident/Illness Reporting (WAIR) portal. Manual submissions are increasingly rare and are usually only accepted if the digital portal is undergoing maintenance.

Step 1: Registration

If the company is not yet registered, go to the DOLE ERS portal (ers.dole.gov.ph). Use your SSS Number or Tax Identification Number (TIN) to create a permanent account for the establishment.

Step 2: Accomplishing the Report

The form must be filled out accurately. It is a legal document; therefore, the figures for illnesses must match the company's clinic records. The OH Physician must sign the document, providing their professional license number and PTR.

Step 3: Online Upload

Log in to the ERS portal.
Select "Reportorial Requirements" and then "Annual Medical Report."
Fill out the web-based form or upload the scanned copy of the signed OH-47-A form.
Ensure all attachments (such as the summary of chest X-ray results or laboratory findings, if requested) are in PDF format.

Step 4: Confirmation

Upon successful submission, the system will generate a Transaction Reference Number and a downloadable Acknowledgment Receipt. Keep these for your records, as DOLE inspectors will ask for proof of submission during routine audits.

V. Deadlines and Penalties

Deadline: The AMR must be submitted on or before the last day of March of the following year (e.g., the 2025 report is due by March 31, 2026).
Penalties: Failure to submit the AMR is a violation of OSH Standards. Under Section 29 of RA 11058, non-compliance with reportorial requirements can result in administrative fines ranging from ₱20,000 to ₱50,000 per day until the violation is corrected.

VI. Summary of Required Personnel for Reporting

The complexity of the report often depends on the "Risk Classification" of the workplace and the number of workers, which dictates the required health personnel who must prepare the data:

Number of Workers	Minimum Health Personnel Required
1–9 (Low Risk)	Certified First-Aider
10–50 (Low Risk)	Full-time First-Aider
51–99 (Medium Risk)	OH Nurse (Part-time/Full-time)
100+ (High Risk)	OH Physician, Dentist, and Nurse

Would you like me to draft a transmittal letter for your manual submission to a DOLE Regional Office?