The Establishment ID used in DOLE wage reporting is not your BIR Tax Identification Number, SEC or DTI registration number, SSS employer number, or Rule 1020 registration number. It is a system-generated code sent by the National Wages and Productivity Commission (NWPC) to the respondent’s email after the establishment registers for the current Annual Establishment Report on Wages. To enter it correctly, copy the code from the verification email, verify the email account first, and use the same respondent email, Establishment ID, and password on the login page.

For the 2025 Annual Establishment Report on Wages (AERW) being filed in 2026, previous login credentials and Establishment IDs are no longer valid because of a system upgrade. Even establishments that filed in earlier years must register again and use the new ID issued for the current reporting cycle. (Wages and Productivity Commission)

What Is the DOLE Wage Report Establishment ID?

The Establishment ID is a unique login credential generated by the AERW online system. It connects the registered establishment—including its name, establishment type, TIN, and respondent email—to its wage report.

The ID is issued only after the registration form has been successfully submitted. The verification email displays:

Date registered
Establishment name
Establishment ID
Establishment type
Branch name, when applicable
Establishment TIN
A Verify Email button

The current NWPC user guide instructs respondents to copy the Establishment ID from this email because it will be required every time they log in.

The Establishment ID is not the same as these numbers

Number or credential	What it is used for	Should it be entered in the AERW Establishment ID field?
AERW Establishment ID	Login credential generated by the current wage-reporting system	Yes
BIR TIN	Tax registration and identification	No
DTI business name number	Sole-proprietorship registration	No
SEC registration number	Registration of a corporation or partnership	No
SSS employer number	Social security employer account	No
Rule 1020 registration or application number	Occupational safety and health establishment registration	No
Old AERW or previous DOLE portal ID	Credential from an earlier reporting system or cycle	No, not for the current upgraded system

The TIN is entered separately when creating the AERW account. The portal then generates the Establishment ID after registration.

Legal Basis for the Annual Establishment Report on Wages

The reporting requirement is based on Article 124 of the Labor Code, as amended by Republic Act No. 6727 of 1989, or the Wage Rationalization Act.

The requirement allows the government to collect a verified, itemized listing of an establishment’s labor component and the corresponding salaries and wages of covered employees. The information supports wage policy, minimum-wage review, productivity programs, and labor-standards monitoring.

The current NWPC guidance states that all private establishments must submit the report, including:

Sole proprietorships
Partnerships
Corporations
Cooperatives
Government-owned or controlled corporations without an original charter, including those organized under the Corporation Code

Head offices and branches must submit separate reports. (Wages and Productivity Commission)

The principal legal text is available in the Wage Rationalization Act on Lawphil.

How to Get an Establishment ID for DOLE Wage Reporting

For the current reporting cycle, obtain a new Establishment ID through the official AERW portal.

1. Open the official wage-reporting portal

Go to the NWPC Annual Establishment Report on Wages portal.

The AERW may also be accessed through the DOLE Online Compliance Portal. Use official dole.gov.ph websites rather than links sent through unofficial messages or social-media accounts. (Wages and Productivity Commission)

2. Select “Submit a report” or register a new account

New users must proceed to registration. Because the current system was upgraded, establishments with old accounts must also register anew.

Do not attempt to reuse an Establishment ID from an earlier AERW filing. The NWPC specifically states that previous IDs and login credentials are no longer valid for the current system. (Wages and Productivity Commission)

3. Enter the establishment’s registration details

The account-creation page asks for:

Establishment name
Establishment type
Establishment TIN
Respondent email
Password

The establishment type will generally be one of the following:

Single establishment
Head office
Branch

Enter the legal or registered establishment name consistently. Avoid using an informal trade name when the company’s payroll, BIR registration, and official records use a different legal name.

For a branch, use the branch’s correct registration and tax information. The NWPC permits one respondent email to be used for multiple branches, but the system validates establishments through their respective TIN information, and each branch must file a separate report.

4. Use an active respondent email

The respondent email is critical because the system sends the following to that address:

The Establishment ID
Email-verification link
Password-reset instructions
Pending-submission reminders
Confirmation of successful submission

Use an email account that the responsible HR, payroll, accounting, compliance, or management representative can access throughout the reporting period.

Before submitting the registration form, check the spelling carefully. A mistyped email address may prevent the establishment from receiving its ID.

5. Accept the data-privacy consent and submit

Read the data-privacy consent, tick the applicable box, and submit the registration.

The AERW contains employee names, wage rates, disability information, and other employment data. The NWPC states that information collected through the portal is processed under Republic Act No. 10173, or the Data Privacy Act of 2012. (Wages and Productivity Commission)

6. Check the verification email

After successful registration, check the respondent email’s:

Inbox
Spam or junk folder
Promotions or updates folder
Quarantine folder, for corporate email systems

Look for an AERW verification message. The current user guide shows that the email contains a registration-details table with the Establishment ID and a Verify Email button.

7. Copy and securely save the Establishment ID

Copy the ID exactly as it appears in the verification email.

Practical ways to prevent errors include:

Use copy and paste instead of manually retyping it.
Do not add spaces before or after the code.
Do not substitute the establishment’s TIN.
Keep the verification email until the filing has been completed.
Save the ID in the establishment’s secure compliance records.
Label saved credentials by branch when one respondent handles several locations.

An Establishment ID may contain letters and numbers that look similar, such as O and 0 or I and 1. Copying directly from the email reduces this risk.

8. Click “Verify Email”

Receiving the Establishment ID does not by itself complete email verification. Click the Verify Email button in the message.

The link should return you to the portal and display a notice that the account has been verified. Select Proceed to Login. (Wages and Productivity Commission)

How to Enter the Establishment ID on the Login Page

The AERW login page contains three separate fields:

Respondent Email
Establishment ID
Password

Enter the credentials as follows:

Login field	Correct entry
Respondent Email	The same email used during registration
Establishment ID	The code shown in the AERW verification email
Password	The password created during registration

Paste the Establishment ID into the middle field labeled Establishment ID, then click Login.

Do not enter the establishment name, TIN, branch code, or respondent’s personal identification number in that field.

Example

Suppose ABC Retail Corporation registers its Cebu branch using:

Respondent email: payroll@abcretail.ph
Branch TIN: the TIN assigned to the Cebu branch
Establishment ID received by email: AB12CD34EF

The login entries should be:

Respondent Email: payroll@abcretail.ph
Establishment ID: AB12CD34EF
Password: the password created for that registration

The respondent should not enter ABC Retail’s head-office ID when opening the Cebu branch’s report.

Why the Portal Says the Establishment ID Is Invalid

An “invalid Establishment ID” or failed-login message commonly results from one of the following issues.

You are using an old Establishment ID

For the current upgraded AERW system, prior IDs are not valid. Register again and use the new ID sent for the current filing cycle. (Wages and Productivity Commission)

The respondent email does not match the ID

The email and Establishment ID must belong to the same registration. A company may use one email for several branches, but each branch registration may have its own corresponding details.

Open the correct verification email and confirm that the establishment name, branch name, TIN, and ID match the report you are trying to access.

The email has not been verified

Click the Verify Email button before attempting to log in. An unverified account may not be fully activated.

The ID was typed incorrectly

Check for:

Extra spaces
Missing characters
Mistaking zero for the letter O
Mistaking one for the letter I
Copying punctuation from the email
Browser autofill replacing the ID with another saved credential

Clear the field and paste the code again directly from the verification email.

The wrong branch ID is being used

Each branch must submit a separate wage report. Do not use the head office’s registration details for a branch or one branch’s credentials for another branch. (Wages and Productivity Commission)

The registration email was entered incorrectly

When no verification email arrives and the email address was misspelled during registration, ordinary password recovery may not work. Contact the NWPC rather than repeatedly creating duplicate registrations with slightly different business names or TIN formats.

What to Do If You Forgot the Establishment ID or Password

If you forgot the Establishment ID

Search the respondent email for terms such as:

AERW
Verify Email
Establishment ID
aerw@nwpc.dole.gov.ph

The original verification message should contain the ID.

Check archived mail, deleted items, spam, and corporate quarantine folders. Ask the person who originally registered the establishment if a different respondent email was used.

If you forgot the password

Select Forgot Your Password? on the AERW login page.

The password-reset form requires:

Respondent email
Establishment ID

Enter the same email used during registration and the ID shown in the verification email. The system will send a reset link to the respondent email.

This means the password-reset function cannot normally be completed using the TIN alone.

Special Rules for Head Offices and Branches

Branches are not consolidated automatically into the head office’s report. The NWPC requires branches to submit individual reports separately from the head office.

One email address may be used to handle several branch submissions. However, the respondent should maintain a simple control sheet containing:

Establishment	Establishment type	TIN used	Establishment ID	Submission status
Main office	Head office	Head-office TIN	Current head-office ID	Pending or submitted
Makati location	Branch	Makati branch TIN	Makati branch ID	Pending or submitted
Cebu location	Branch	Cebu branch TIN	Cebu branch ID	Pending or submitted

This prevents accidental use of the wrong ID, duplicate registration, or submission under the wrong branch.

For foreign-owned Philippine corporations or Philippine branches of foreign companies, the login process is the same. The respondent should use the Philippine establishment’s registered information and applicable local TIN. The Establishment ID is generated by the portal; it is not based on the nationality of the shareholders, directors, or respondent.

What Happens After You Log In

Entering the Establishment ID only opens the report. The establishment must still complete the required information and submit the prescribed supporting file.

The current AERW collects information concerning:

Establishment profile and address
Asset size and legal organization
Main economic activity
Export orientation
Union and collective-bargaining information
Number of managerial, supervisory, and rank-and-file employees
Rank-and-file employees by sex and basis of payment
Minimum-wage earners
Employees with disabilities
Learners and apprentices
Regularly paid cash allowances
Wage distortion awareness
Living-wage awareness
Productivity programs and incentive schemes

The employee Excel file must list rank-and-file employees and their applicable basic pay and regularly paid cash allowances. Managers and supervisors are excluded from the itemized employee listing. (Wages and Productivity Commission)

Use only the updated Excel template downloaded from the current portal. Previous templates are not accepted for the current filing. The number and classifications of employees in the spreadsheet must agree with the figures entered in the online form; otherwise, the system highlights the mismatch and keeps the final Submit button disabled. (Wages and Productivity Commission)

Filing Period, Submission Proof, and Corrections

For the 2025 AERW, the report covers establishment and wage information as of 31 December 2025. The announced submission period is 15 May 2026 to 31 August 2026. (Wages and Productivity Commission)

The portal automatically saves encoded information, allowing the respondent to log out and continue later. After final submission:

A confirmation notice is sent to the establishment and respondent emails.
The confirmation should be retained and printed as proof of compliance during a DOLE inspection.
A submitted report may be revised only once before the deadline. (Wages and Productivity Commission)

No separate paper filing is required. Online submission replaces physical submission to the Regional Tripartite Wages and Productivity Boards. Establishments without reliable internet access may seek encoding assistance from the nearest RTWPB office. (Wages and Productivity Commission)

Where to Get Help With an Establishment ID

For unresolved registration, login, duplicate-account, branch, or Establishment ID problems, contact the NWPC through the current channels published in its AERW guidance:

Email: aerw@nwpc.dole.gov.ph
Telephone: (02) 8527-5519
Telephone: (02) 8527-8011
Mobile: 0917-863-0855

When reporting a technical problem, provide enough information to identify the registration without unnecessarily emailing employee wage spreadsheets or personal information. Useful details include:

Registered establishment name
Establishment type
Branch name, when applicable
Respondent email
Date and approximate time of registration
Screenshot or exact wording of the error
Whether a verification email was received
Last four digits of the relevant TIN, unless the NWPC requests the complete number through an appropriate channel

The official contact details and current answers to common filing questions appear in the NWPC 2025 AERW Frequently Asked Questions. (Wages and Productivity Commission)

Frequently Asked Questions

Where do I find my DOLE wage-reporting Establishment ID?

It is in the verification email sent after registration. Look for the registration-details section showing the establishment name, type, TIN, and Establishment ID.

Should I enter my TIN as the Establishment ID?

No. The TIN is entered during account creation. The Establishment ID is a separate system-generated code sent by email.

Can I use last year’s Establishment ID?

Not for the current upgraded AERW system. The NWPC requires users to register again and obtain a new Establishment ID. (Wages and Productivity Commission)

Can one email address be used for several branches?

Yes. The NWPC permits one respondent email for multiple branches, but every branch must submit a separate report, and the correct registration details must be used for each branch. (Wages and Productivity Commission)

Why did I receive an ID but still cannot log in?

The email may not yet have been verified, the respondent email may not match the ID, the password may be incorrect, or the ID may contain a copying error. Click Verify Email and re-enter all three credentials.

Can I recover my password without the Establishment ID?

The current password-reset page requires both the respondent email and Establishment ID. Retrieve the ID from the original verification email or contact the NWPC when the email is unavailable.

Do I need a separate Establishment ID for a branch?

Branches must register and file separately. Use the Establishment ID shown in the verification email for the specific branch rather than the head office’s ID.

Can I change the report after submitting it?

Yes, but the current NWPC guidance permits only one revision before the filing deadline. Review the report and employee spreadsheet carefully before final submission. (Wages and Productivity Commission)

Is a printed or notarized wage report required?

No hard-copy or notarized submission is required for the AERW. Online filing is sufficient. Keep and print the electronic confirmation as proof of submission for DOLE inspection purposes. (Wages and Productivity Commission)

What should I do if I never received the verification email?

Check spam, promotions, deleted items, and corporate quarantine folders. Confirm that the respondent email was entered correctly. When the message cannot be located, contact the NWPC and avoid creating multiple duplicate registrations unless instructed to do so.

Key Takeaways

The AERW Establishment ID is generated by the wage-reporting system and sent through the verification email.
It is different from the establishment’s TIN, SEC or DTI number, SSS employer number, and Rule 1020 registration number.
Previous Establishment IDs are not valid for the current upgraded AERW system; establishments must register anew.
Enter the same respondent email used during registration, the ID copied from the verification email, and the account password.
Click Verify Email before logging in.
Head offices and branches must submit separate reports, even when one respondent email handles all locations.
Keep the verification and confirmation emails as part of the establishment’s compliance records.
Use only the updated Excel template and make sure its employee totals match the figures entered in the online report.