If you are looking for the latest General Information Sheet form in the Philippines, the safest place to get it is the official Securities and Exchange Commission website—not a reuploaded copy from Facebook groups, Scribd, accounting templates, or an old file saved on your computer. The GIS form is a compliance document, and using the wrong version can lead to eFAST reversion, late filing, penalties, or problems when banks, LGUs, investors, suppliers, or government agencies ask for updated SEC records.

What Is the General Information Sheet?

The General Information Sheet, commonly called the GIS, is an annual report filed with the Philippine Securities and Exchange Commission (SEC). It gives the SEC an updated snapshot of a corporation’s basic legal and ownership information.

A typical GIS contains details such as:

Corporate name and SEC registration number
Principal office address
Official and alternate email addresses and mobile numbers
Date of annual stockholders’ or members’ meeting
Directors, trustees, and officers
Stockholders or members
Capital structure
Foreign equity, if any
Secondary licenses, if applicable
Certification under oath by the corporate secretary or authorized officer

The GIS is different from the Articles of Incorporation, By-Laws, BIR Certificate of Registration, Mayor’s Permit, and Audited Financial Statements. The GIS is the corporation’s yearly corporate update with the SEC.

Under Section 177 of Republic Act No. 11232, or the Revised Corporation Code of the Philippines, every domestic or foreign corporation doing business in the Philippines must submit annual financial statements and a general information sheet to the SEC within the period prescribed by the Commission. The same section allows the SEC to place a corporation under delinquent status if it fails to submit reportorial requirements three times, whether consecutive or intermittent, within five years. (Supreme Court E-Library)

Where to Download the Latest GIS Form in the Philippines

The latest GIS form should be downloaded from the SEC’s official Reportorial Requirements page for corporations with primary licenses. The SEC’s own eFAST User Guide instructs filers to download the GIS form from the SEC website under the reportorial requirements section, then use the prescribed Microsoft Excel template before converting it to PDF for filing. (SEC eFAST)

In practice, go to:

The official SEC website.
Reportorial Requirements.
Corporations with Primary Licenses.
Look for the GIS template that matches your entity type.
Download the current Excel form from that official SEC page.
Check eFAST announcements or notices before filing, especially during transition periods when SEC updates templates.

Do not rely on a file simply because its filename says “latest GIS,” “GIS 2026,” or “updated SEC GIS form.” The controlling source is the SEC’s current official template and current eFAST instructions at the time you file.

Which GIS Form Should You Download?

Download the form that matches the corporation or registered entity. Using the wrong form is one of the most common reasons filings are rejected or reverted.

Entity type	Usual GIS or reportorial form to look for	Practical note
Domestic stock corporation	GIS for stock corporation	Used by ordinary corporations with shares of stock
Domestic non-stock corporation	GIS for non-stock corporation	Used by associations, foundations, chambers, and similar non-stock entities
One Person Corporation	OPC-related reportorial form or applicable SEC template	OPCs have separate rules under the Revised Corporation Code and should follow SEC’s current OPC reporting template
Foreign branch office	GIS or annual report form for foreign corporation/branch	Deadline is generally tied to the anniversary of the SEC license
Representative office	Foreign corporation reportorial form	Often confused with branch offices, but the license type matters
Regional headquarters / regional operating headquarters	Applicable foreign corporation reportorial form	Check the SEC form label carefully

For One Person Corporations, Section 129 of the Revised Corporation Code separately provides reportorial requirements, including annual financial statements and other reports required by the SEC. The SEC may place an OPC under delinquent status if it fails to submit reportorial requirements three times within five years. (Supreme Court E-Library)

Why the “Latest” GIS Form Matters

The GIS form is not just a blank template. It reflects current SEC reporting requirements.

A saved old form may be missing current fields, may still include sections that have moved to another system, or may not match what eFAST expects. This is especially important because the SEC has been moving corporate filings into electronic systems such as eFAST, eSECURE, eSPARC, eAMEND, and HARBOR.

The SEC eFAST User Guide states that the GIS must be prepared using the prescribed template, converted from Excel to PDF, signed, notarized, scanned, and uploaded through eFAST. The guide also states that GIS filing requires two sets: the complete notarized scanned copy and the GIS PDF converted from Excel. (SEC eFAST)

Important 2026 Update: GIS and Beneficial Ownership Reporting

For 2026 filings, corporations should be especially careful because beneficial ownership reporting has moved into the SEC’s newer systems.

The SEC’s HARBOR platform stands for Hierarchical and Applicable Relations and Beneficial Ownership Registry. It is the SEC’s online registry for beneficial ownership information. (Harbor)

This matters because older GIS templates included beneficial ownership declaration pages. Newer reporting rules and HARBOR workflows may require beneficial ownership information to be handled separately through HARBOR, not merely typed into an old GIS template. Reports on the 2026 transition note that beneficial ownership information is no longer filed as part of the GIS once HARBOR applies, and that new GIS versions were released as part of this shift. (PwC)

The practical rule is simple: before filing, download the GIS template from the SEC website on the filing date or close to it, and check eFAST/HARBOR notices. Do not use last year’s Excel file unless the SEC expressly allows it for that filing.

Legal Basis for Filing the GIS

The main legal basis is the Revised Corporation Code of the Philippines, Republic Act No. 11232.

Section 177: Annual Reportorial Requirements

Section 177 requires every domestic or foreign corporation doing business in the Philippines to submit:

Annual financial statements; and
A general information sheet.

It also states that these reportorial requirements must be submitted annually within the period prescribed by the SEC. (Supreme Court E-Library)

Section 25: Election Reports and Changes in Officers

Section 25 requires the corporation to report the names, nationalities, shareholdings, and residence addresses of directors, trustees, and officers within 30 days after election. It also requires reporting of non-holding of elections and cessation from office within the periods stated in the Code. (Supreme Court E-Library)

This is why the GIS is closely tied to the annual stockholders’ or members’ meeting. It updates the SEC on who currently controls, manages, and represents the corporation.

Section 24: Corporate Officers

Section 24 provides that immediately after election, directors must formally organize and elect the president, treasurer, secretary, and other officers provided in the by-laws. It also states that the corporate secretary must be a citizen and resident of the Philippines, while the treasurer must be a resident. (Supreme Court E-Library)

This is important for corporations with foreign shareholders or foreign directors. Foreigners may own shares or sit on the board if allowed by the Constitution, statutes, and nationality restrictions applicable to the business, but the corporate secretary has a specific citizenship and residency requirement under the Revised Corporation Code.

Section 73: Corporate Records

Section 73 requires corporations to keep corporate records, including ownership structure, voting rights, lists of stockholders or members, board and officer information, minutes, and copies of the latest reportorial requirements submitted to the SEC. (Supreme Court E-Library)

This means the corporation should keep a clean internal copy of every filed GIS, not just the eFAST upload confirmation.

How to Download and Prepare the GIS Form Step by Step

1. Confirm the exact entity type

Before downloading anything, check the SEC Certificate of Incorporation, Certificate of Registration, or SEC license.

Look for whether the entity is:

Stock corporation
Non-stock corporation
One Person Corporation
Foreign stock branch
Foreign non-stock branch
Representative office
Regional headquarters
Foundation or other regulated non-stock entity

Do not guess based on the business name. A company with “Foundation” in the name may have different requirements from an ordinary non-stock association. A representative office is not the same as a branch office.

2. Download only from the SEC’s official page

Use the SEC Reportorial Requirements section. The SEC eFAST guide specifically points filers to the SEC website for the GIS template. (SEC eFAST)

Avoid these sources for the blank form:

Old files from previous corporate secretaries
Templates from unofficial websites
Forms attached in Facebook comments
Scribd or document-sharing sites
GIS copies filed by another corporation
Accounting firm templates that may not be current

You may read third-party guides to understand the process, but the form itself should come from the SEC.

3. Fill out the Excel template carefully

The GIS is usually prepared using the SEC-prescribed Excel form.

Common details to prepare before encoding:

SEC registration number
Corporate Tax Identification Number
Principal office address
Official email address and cellphone number
Alternate email address and cellphone number
Date of annual meeting per by-laws
Actual date of annual meeting
Board resolution or minutes confirming election
List of directors, trustees, and officers
Stockholder or member information
Capital structure and shareholdings
Foreign equity details, if any
Secondary license details, if applicable

Do not leave required items blank. If a field does not apply, use the notation required by the form, such as “N.A.” or “None,” depending on the instruction.

4. Check names, nationalities, addresses, and shareholdings

Small inconsistencies can cause practical problems later.

For example:

A director’s name in the GIS should match passport, government ID, or corporate records.
A corporate shareholder’s name should match its SEC registration or foreign incorporation document.
The principal office address should match the SEC records or approved amendment.
Foreign equity percentages should match the stock and transfer book.

Banks, LGUs, PEZA, BOI, BIR, and counterparties often compare the GIS against other documents. A careless GIS can delay account opening, permit renewals, due diligence, procurement accreditation, or sale of shares.

5. Convert the Excel file to PDF correctly

The SEC eFAST guide instructs filers to save the Excel GIS as PDF and to save the entire workbook, not just one worksheet.

This is a common filing mistake. If only the first page is converted, the GIS may be incomplete even if the Excel file looked complete on your screen.

6. Print, sign, notarize, and scan the GIS

The eFAST guide states that after completing the GIS, the filer should print it, have it signed and notarized, then scan the signed and notarized GIS as a PDF. It also reminds filers that all GIS pages should be saved in a single PDF file and that the scanned copy should be clear and readable. (SEC eFAST)

In ordinary practice, the GIS is certified and sworn to by the corporate secretary or authorized officer indicated in the form.

For signatories outside the Philippines, plan ahead. Documents signed abroad may require consular notarization, apostille, or other authentication depending on the document and the receiving office’s requirements. Many corporations avoid timing issues by having the Philippine-based corporate secretary sign and notarize the GIS locally, when legally and factually proper.

7. Upload through eFAST

The SEC uses eFAST, or the Electronic Filing and Submission Tool, for annual reportorial filings. The SEC eFAST User Guide describes eFAST as the online facility for submitting AFS, GIS, sworn statements, and other reportorial requirements, and states that SEC-registered corporations must enroll in eFAST to access and submit reports. (SEC eFAST)

For GIS filing, eFAST normally requires:

Complete notarized scanned copy of the GIS
GIS PDF converted from Excel

The SEC’s reversion guide also reminds filers that GIS must be submitted as a single PDF file including both the GIS with notary and the GIS converted from Excel to PDF. Reports reverted for listed reasons are deemed not filed. (SEC eFAST)

8. Save proof of submission and acceptance

After submission, monitor the eFAST status.

A filing may show as:

Uploaded
Submitted
Accepted
Reverted

Do not stop at “uploaded.” A report that is uploaded but not submitted is not yet filed. If the report is reverted, correct it immediately because the SEC may treat the reverted report as not filed.

GIS Filing Deadlines

The usual GIS filing deadline depends on the type of entity.

Entity	Usual GIS deadline
Stock corporation	Within 30 calendar days from the actual annual stockholders’ meeting
Non-stock corporation	Within 30 calendar days from the actual annual members’ meeting
Foreign branch or representative office	Within 30 calendar days from the anniversary date of the SEC license
Regional headquarters / regional operating headquarters	Follow the SEC deadline applicable to the license type
OPC	Follow the SEC-prescribed OPC reportorial deadline and current template

The SEC’s eFAST guide gives the same practical reference: GIS for stock and non-stock corporations is tied to the actual annual meeting, while foreign corporations follow rules based on the anniversary of the SEC license. (SEC eFAST)

If no annual meeting was held, do not simply ignore the GIS. The SEC guide recognizes filings involving an affidavit of non-holding of annual meeting, and the Revised Corporation Code separately requires reporting of non-holding of elections within the period stated by law. (SEC eFAST)

Common Mistakes When Downloading or Filing the GIS

Using the wrong year or version

This is the most basic mistake. A corporation downloads an old GIS form, fills it out, notarizes it, and discovers only during upload or review that the template is outdated.

To avoid this, download the form again from the SEC website close to the filing date.

Using the wrong entity form

A stock corporation should not use a non-stock form. A branch office should not use the same template as a domestic stock corporation. A foundation should check if additional non-stock or foundation-related attachments apply.

Uploading only the notarized scan

For GIS, eFAST requires both the notarized scanned copy and the PDF converted from Excel. The eFAST guide expressly states that GIS must be uploaded in two sets: the complete notarized scanned copy and the GIS PDF converted from Excel. (SEC eFAST)

Converting only one Excel worksheet

The GIS Excel file usually contains multiple sheets or pages. The SEC guide specifically warns filers to save the entire workbook as PDF, not just one page.

Wrong period covered

The SEC reversion guide flags wrong “period covered” and wrong submission type as common issues. For GIS, the period covered is generally tied to the actual date of annual meeting, or the by-law meeting date and year covered if no meeting was held. (SEC eFAST)

Blurry or incomplete scans

Scans should be clear, complete, properly oriented, and saved as one PDF. The SEC guide notes that scanned GIS copies should be readable, with all pages saved in a single PDF file. (SEC eFAST)

Forgetting HARBOR or beneficial ownership requirements

For filings affected by the 2026 beneficial ownership transition, using an old GIS with old beneficial ownership pages may not be enough. Check HARBOR and eFAST instructions before filing.

What If You Need a Copy of an Already Filed GIS?

Downloading a blank GIS form is different from getting a copy of a corporation’s filed GIS.

If you need an existing company’s filed GIS, such as for due diligence, litigation preparation, bank compliance, supplier accreditation, or verification of directors and shareholders, use the SEC Express System. SEC Express allows the public to request plain or authenticated copies of SEC documents online, including General Information Sheets, without going personally to the SEC. Delivery is generally within 3 to 5 working days from release of the documents by the SEC for delivery. (secexpress.ph)

SEC Express also allows users to search by company name or SEC registration number, choose available SEC documents, provide delivery details, and pay online. (secexpress.ph)

As of the SEC Express fee page checked, the listed GIS document cost and service fees differ depending on whether the request is for a plain copy or authenticated copy, so always verify the current fee schedule before ordering. (secexpress.ph)

Practical Notes for Foreigners and Foreign-Owned Philippine Companies

Foreign shareholders, foreign directors, and foreign parent companies commonly encounter GIS issues because Philippine corporate filings require local-format information and must match SEC records.

Pay attention to these points:

The GIS reports nationality and may show foreign equity.
Businesses subject to nationality restrictions must ensure the GIS matches constitutional and statutory ownership limits.
The corporate secretary must be a Philippine citizen and resident under Section 24 of the Revised Corporation Code. (Supreme Court E-Library)
Foreign corporate shareholders should keep updated proof of foreign registration, incumbency, or authority in case banks, auditors, or regulators ask for supporting records.
Do not invent Philippine TINs or addresses for foreign persons. Follow the current SEC form instructions and use the proper identifier required by the form.
If documents are signed abroad, allow extra time for notarization, apostille, consular acknowledgment, courier delivery, or board approvals.

Foreigners often think the GIS is only an SEC formality. In practice, the GIS is one of the first documents reviewed in Philippine bank account opening, investment due diligence, government procurement, visa-related business checks, and corporate authority verification.

Frequently Asked Questions

Where can I download the latest General Information Sheet form in the Philippines?

Download it from the official SEC website under the Reportorial Requirements section for corporations with primary licenses. The SEC eFAST guide itself points filers to the SEC website for the GIS form and requires use of the prescribed template. (SEC eFAST)

Is the GIS form free to download?

Yes. The blank GIS form from the SEC website is free to download. Fees usually become relevant if you are requesting an official copy of an already filed GIS through SEC Express, asking for authenticated copies, or paying penalties for late or deficient filings.

Can I use last year’s GIS form?

Not automatically. You may use a previous file as a reference, but you should download the current SEC template before preparing the actual filing. The SEC updates forms and electronic filing requirements, especially with eFAST and HARBOR changes.

Is the GIS filed manually or online?

Annual GIS filing is generally done online through SEC eFAST. The eFAST guide describes eFAST as the SEC’s online facility for submitting GIS, AFS, and other reportorial requirements. (SEC eFAST)

Do I need to notarize the GIS?

Yes, in regular practice the completed GIS must be signed and notarized before upload. The SEC eFAST guide instructs filers to print the completed GIS, have it signed and notarized, then scan the signed and notarized GIS as a PDF. (SEC eFAST)

What files do I upload for GIS filing in eFAST?

For GIS, eFAST generally requires two PDF sets: the complete notarized scanned copy and the GIS PDF converted from Excel. The SEC eFAST guide specifically states this requirement. (SEC eFAST)

What happens if my GIS is reverted?

A reverted GIS may be treated as not filed. The SEC reversion guide states that reports reverted for listed reasons shall be deemed not filed, so you should correct and resubmit promptly. (SEC eFAST)

How do I get a copy of another company’s filed GIS?

Use SEC Express. It allows online requests for SEC documents, including General Information Sheets, with options for plain or authenticated copies. (secexpress.ph)

Is beneficial ownership still part of the GIS?

For filings affected by the 2026 HARBOR implementation, beneficial ownership reporting may be handled through HARBOR rather than the old GIS beneficial ownership pages. HARBOR is the SEC’s beneficial ownership registry, so check the latest SEC and eFAST/HARBOR instructions before filing. (Harbor)

Can a foreigner prepare or file the GIS?

A foreign shareholder, director, consultant, or parent-company officer may help gather information, but the GIS must be completed, certified, signed, notarized, and filed according to SEC rules. The corporation should also observe the Revised Corporation Code’s officer requirements, including the rule that the corporate secretary must be a citizen and resident of the Philippines. (Supreme Court E-Library)

Key Takeaways

Download the latest GIS form only from the official SEC website, especially the Reportorial Requirements section.
Choose the correct form for your entity type: stock, non-stock, OPC, branch, representative office, or other SEC-registered entity.
The GIS is required under Section 177 of the Revised Corporation Code.
GIS filing is generally done through eFAST, not by ordinary walk-in filing.
Prepare both required PDFs: the notarized scanned GIS and the GIS converted from Excel.
Save the entire Excel workbook as PDF, not just one worksheet.
Check HARBOR requirements for beneficial ownership reporting, especially for 2026 and later filings.
If you need an already filed GIS, use SEC Express rather than downloading a blank form.
Keep accepted copies and proof of filing in the corporation’s records because the GIS is often used for banking, due diligence, permits, procurement, and corporate authority checks.