If you are looking for the 2026 General Information Sheet (GIS) form in the Philippines, the safest place to get it is from the official Securities and Exchange Commission (SEC) sources, not from copied Excel files, Facebook reuploads, or templates passed around by bookkeepers. The GIS is a required annual corporate filing, and using the wrong version can cause your eFAST submission to be reverted, which means the SEC may treat it as not filed.

The key point for 2026 is this: the SEC has released updated GIS 2026 forms, but it also allowed the temporary use of the 2020 GIS form for eFAST filing until 30 June 2026 while corporations complete access arrangements for HARBOR, the SEC’s beneficial ownership registry. Because SEC notices can change during the filing season, always check the SEC website or eFAST announcements before filing. (Facebook)

What Is the General Information Sheet?

The General Information Sheet, commonly called the GIS, is an annual report submitted to the SEC by corporations registered or licensed in the Philippines.

It gives the SEC an updated snapshot of the corporation, including:

Corporate name and SEC registration number
Principal office address
Business activities
Directors, trustees, and officers
Stockholders or members
Capital structure and shareholdings for stock corporations
Nationality or foreign equity information
Contact details, corporate email, and other compliance information

The GIS is not the same as the Audited Financial Statements (AFS). The AFS shows the corporation’s financial condition. The GIS shows the corporation’s legal and ownership information.

Under Republic Act No. 11232, or the Revised Corporation Code of the Philippines, every domestic or foreign corporation doing business in the Philippines must submit annual financial statements and a general information sheet to the SEC within the period prescribed by the Commission. The SEC may place a corporation under delinquent status if it fails to submit reportorial requirements three times, whether consecutively or intermittently, within five years. (Supreme Court E-Library)

Where to Get the Official 2026 GIS Form

The official source is the SEC, specifically its reportorial requirements and electronic filing platforms.

1. SEC Website: Reportorial Requirements Page

The primary place to get the GIS form is the SEC website section for Reportorial Requirements for Corporations with Primary Licenses. The SEC eFAST User Guide specifically instructs GIS filers to download the GIS form from the SEC website and use the prescribed Microsoft Excel template before converting it to PDF.

Look for the form that matches your entity type. Do not assume that one GIS form fits every entity.

Entity type	Usual GIS form to look for
Domestic stock corporation	GIS for Stock Corporation
Domestic non-stock corporation	GIS for Non-Stock Corporation
One Person Corporation (OPC)	GIS form or template applicable to OPCs/stock corporations, depending on the SEC’s current template
Foreign stock corporation	GIS for Foreign Stock Corporation / Branch / Representative Office, as applicable
Foreign non-stock corporation	GIS for Foreign Non-Stock Corporation, as applicable
Regulated entities	Check if the SEC or supervising department requires a special form or additional schedule

2. eFAST Portal

The SEC’s Electronic Filing and Submission Tool (eFAST) is the online facility used for submitting the GIS, AFS, sworn statements for foundations, and other reportorial requirements. All SEC-registered corporations must enroll in eFAST to submit reports through the system.

Inside eFAST, check:

Announcements
Notices
Templates
The required file format shown in your company account
The form type available under “Submit New Form”

This is useful because the template available or accepted by eFAST may reflect the latest SEC implementation notice.

3. SEC Official Notices and Download Links

For 2026, the SEC announced that GIS 2026 forms may be downloaded through its official download references, including the SEC-posted GIS 2026 forms link. These notices are especially important because 2026 is a transition year involving the updated GIS form and HARBOR beneficial ownership reporting. (Facebook)

A practical rule: if the file did not come from the SEC website, eFAST, HARBOR-related SEC pages, or an official SEC notice, treat it as unverified.

4. Temporary 2020 GIS Form During the 2026 Transition

As of mid-2026, the SEC further extended the temporary use of the 2020 GIS form for eFAST filing until 30 June 2026. This extension was meant to give corporations more time to complete eSECURE and HARBOR access arrangements. (Grant Thornton Philippines)

This does not mean you should ignore the 2026 form. It means that, during the covered transition period, the SEC allowed use of the older form for certain eFAST filings. After the extension period, corporations should expect the SEC to require the updated GIS process unless another notice is issued.

Why the Correct GIS Form Matters

The GIS is not just a “fill-in-the-blanks” document. It is part of the SEC’s official corporate record.

The Revised Corporation Code requires corporations to keep corporate records, including the current ownership structure, voting rights, names and addresses of directors or trustees and officers, stockholder or member information, and copies of the latest reportorial requirements submitted to the SEC. (Supreme Court E-Library)

Using the wrong form can lead to practical problems:

eFAST may reject or revert the upload.
The SEC record may not match your actual corporate information.
Banks, bidders, government agencies, and counterparties may question your corporate documents.
Late or non-filing penalties may apply if the corrected filing is submitted after the deadline.
For foreign-owned corporations, the wrong form may fail to reflect nationality or ownership details properly.

Legal Basis for Filing the GIS

Revised Corporation Code

The main legal basis is Republic Act No. 11232, the Revised Corporation Code.

Section 177 requires every domestic or foreign corporation doing business in the Philippines to submit annual reportorial requirements, including the GIS. (Supreme Court E-Library)

Section 49 requires regular meetings of stockholders or members to be held annually on the date fixed in the bylaws, or if no date is fixed, on a date after April 15 as determined by the board. This matters because the GIS deadline is tied to the annual meeting date for domestic corporations. (Supreme Court E-Library)

Section 24 also matters because it identifies the required corporate officers: president, treasurer, secretary, and other officers provided in the bylaws. The corporate secretary must be a citizen and resident of the Philippines. Section 25 requires the corporation to report the election of directors, trustees, and officers to the SEC within 30 days after election. (Supreme Court E-Library)

SEC eFAST Rules and Deadlines

For eFAST purposes, the GIS is generally submitted within 30 calendar days from the relevant meeting or license anniversary date. The SEC’s eFAST guide states that the GIS should be submitted within 30 calendar days from the date of the annual stockholders’ meeting, with special rules for non-holding of meetings and foreign corporations.

Corporation type	Usual GIS deadline
Domestic stock corporation	Within 30 calendar days from the actual annual stockholders’ meeting
Domestic non-stock corporation	Within 30 calendar days from the actual annual members’ meeting
If no annual meeting was held	Use the date of annual meeting stated in the bylaws and the covered year, and check if an affidavit of non-holding of annual meeting is required
Foreign corporation licensed by the SEC	Within 30 calendar days from the anniversary date of issuance of the SEC license
RHQ / ROHQ	Within 30 days after issuance of the SEC certificate and license, and thereafter within 30 days from the anniversary date
Amended GIS	File when changes arise between annual meetings, using the proper amended GIS submission type

Step-by-Step Guide to Getting and Preparing the 2026 GIS Form

1. Confirm your corporation type

Before downloading anything, check your SEC certificate, articles of incorporation, and latest GIS.

Ask:

Is the corporation stock or non-stock?
Is it domestic or foreign?
Is it an OPC?
Is it a branch, representative office, RHQ, or ROHQ?
Is it a regulated entity such as a lending company, financing company, broker dealer, foundation, or other entity with special SEC requirements?

Choosing the wrong template is one of the most common reasons GIS filings get delayed.

2. Download the form from the SEC source

Use the SEC website, eFAST templates, or an official SEC notice. Avoid edited templates unless you can confirm that they came from the SEC.

Be careful with unofficial Excel files. A small change in formatting, hidden sheets, formulas, page breaks, or certification wording can cause practical problems when converting, printing, notarizing, and uploading.

3. Gather the information before typing into the form

Prepare these documents and records:

Information needed	Where to get it
SEC registration number and date registered	SEC Certificate of Incorporation or License
Principal office address	Articles of Incorporation, latest GIS, or approved amendment
Corporate term and fiscal year	Articles of Incorporation and bylaws
Directors or trustees	Minutes of annual meeting and secretary’s certificate
Officers	Board minutes or organizational meeting minutes
Stockholders and shareholdings	Stock and Transfer Book, subscription records, latest GIS
Members of non-stock corporation	Membership records
Corporate email and contact number	MC 28 submission or corporate records
Foreign ownership details	Stock records, passports or corporate ownership documents, nationality records
Beneficial ownership details	HARBOR records, eSECURE account, corporate ownership chart

For foreign stockholders or foreign corporate shareholders, verify the names, nationalities, addresses, and shareholdings carefully. If documents were executed abroad, authentication or apostille issues may arise depending on the document and where it will be used. In many GIS filings, the corporate secretary signs and swears to the GIS in the Philippines, so the foreign shareholder does not necessarily sign the GIS itself.

4. Fill out the Excel template completely

Do not leave required fields blank. If an item does not apply, use the wording required by the form, usually “N.A.” for not applicable or “NONE” if the information does not exist.

Commonly overlooked entries include:

Official corporate email
Alternate email
Website or URL, if any
Industry classification
Geographic code
Total assets based on latest AFS
Tax Identification Numbers
Citizenship or nationality of officers and stockholders
Exact number of shares subscribed and paid
Date of annual meeting
Date of board meeting for officer election

5. Convert the Excel file properly

The SEC eFAST guide instructs GIS filers to use the prescribed template, enter the required information in Microsoft Excel, and convert the file to PDF by saving the entire workbook, not only one sheet or one page.

This matters because the GIS template may have multiple sheets and pages. If you accidentally export only the active worksheet, your upload may be incomplete.

6. Print, sign, notarize, and scan

The completed GIS is usually printed, signed by the proper corporate officer, notarized, and scanned. The eFAST guide says the signed and notarized GIS should be scanned clearly, saved as PDF, and all pages should be in one PDF file. It also requires clear readable scans with appropriate resolution.

In practice, coordinate early with the corporate secretary because notarization requires proper execution of the sworn certification. If the signatory is abroad or unavailable, do not wait until the filing deadline to solve the signing issue.

7. Prepare the upload package required by eFAST

The eFAST guide states that for GIS filings, the filer must prepare both the complete notarized scanned copy and the GIS PDF converted from Excel. It also warns that the GIS must include both the notarized GIS and the Excel-converted PDF in the required PDF submission format.

A practical approach is to prepare:

The Excel file for your records.
The Excel-converted PDF.
The signed and notarized scanned PDF.
A merged final PDF if the eFAST upload instructions require a single combined file.

Always follow the format shown in your eFAST account at the time of filing.

8. Submit through eFAST

Log in to eFAST, go to Forms, choose Submit New Form, select the correct form type, upload the file, fill out the required fields such as Period Covered and Submission Type, then submit. eFAST distinguishes between “Uploaded” and “Submitted”; an uploaded file is not yet submitted to the SEC.

After submission, eFAST sends an automatic confirmation to the corporation’s MC 28 registered email. If the report is compliant, eFAST later sends a QR code, which serves as proof that the SEC received the report.

GIS 2026 and HARBOR: What Changed?

One major 2026 change is the SEC’s transition to HARBOR, the Hierarchical and Applicable Relations and Beneficial Ownership Registry. HARBOR is the SEC platform for beneficial ownership reporting. The HARBOR portal uses eSECURE login access. (harbor.sec.gov.ph)

Beneficial ownership refers to the natural person who ultimately owns, controls, or exercises effective control over the corporation. In 2026, beneficial ownership reporting moved toward HARBOR instead of being repeatedly embedded in the GIS form. SEC-related 2026 guidance notes that HARBOR-generated beneficial ownership information may carry a QR code for verification, and references SEC Memorandum Circular No. 15, Series of 2025. (ps-philgeps.gov.ph)

For ordinary filers, the practical meaning is simple:

Get the GIS form from the SEC.
Check whether your filing still falls within the temporary 2020 form extension.
Set up eSECURE and HARBOR access early.
Do not assume that filing the GIS alone completes beneficial ownership compliance.
If the corporation has a complex ownership chain, prepare an ownership chart before using HARBOR.

Common Mistakes When Downloading or Filing the GIS

Using an old or edited template

Many corporations reuse last year’s Excel file to save time. That is risky in 2026 because the SEC has changed the GIS process and beneficial ownership reporting. Reusing an old file may carry outdated pages, instructions, or formatting.

Downloading from unofficial sources

A template from a private website or accounting group may be helpful for orientation, but it should not replace the official SEC form. If there is a conflict, use the SEC version.

Selecting the wrong form type in eFAST

A stock corporation should not use a non-stock form. A foreign branch should not use the domestic stock form. The Receiving Officer checks whether the uploaded report matches the company profile, including the SEC registration number and company name.

Entering the wrong period covered

The eFAST guide warns that the period covered must match the actual date of annual meeting for GIS filings. Wrong period covered or wrong submission type can lead to reversion.

Poor scan quality

Do not take photos of the signed GIS with a phone if it results in shadows, slanted pages, cut margins, or unreadable text. The SEC specifically flags poor image quality, wrong orientation, and unreadable documents as reasons for reversion.

Forgetting that “reverted” means not filed

If eFAST reverts the GIS, the report is considered not filed or not received. You must correct and resubmit it. The date of receipt is generally the initial submission date only if the filed report is compliant with the requirements.

Waiting for the annual meeting before checking access

Many small corporations prepare the GIS only after the annual meeting. That may be too late if the authorized filer has no eFAST access, the eSECURE account is not ready, the corporate email is outdated, or HARBOR access is incomplete.

Fees, Timelines, and Penalties

Downloading the blank GIS form from the SEC source does not require a private service fee. The cost usually comes from preparation, notarization, scanning, professional assistance if used, and possible SEC penalties if the corporation files late or fails to file.

The SEC’s updated fines and penalties under SEC Memorandum Circular No. 6, Series of 2024 apply to late and non-submission of AFS and GIS. The circular defines timely GIS submission for domestic stock and non-stock corporations as filing within 30 calendar days from the actual meeting, and for foreign corporations within 30 calendar days from the anniversary date of the SEC license.

As of 2026, the SEC also issued SEC Memorandum Circular No. 16, Series of 2026, temporarily suspending the monthly penalty component for late or non-filing of reportorial requirements until 31 December 2026, while the basic fines for late or non-filing still continue to apply. (PwC)

Typical timing:

Step	Practical timeline
Download correct form	Same day
Gather corporate records	Same day to several days
Prepare GIS Excel	Same day if records are complete
Board/member verification	Several days if ownership records are messy
Signing and notarization	Same day if signatory is available
Scanning and PDF preparation	Same day
eFAST upload and initial confirmation	Usually immediate after submission
SEC review / QR acceptance	Variable; monitor email and eFAST status
Correction after reversion	Depends on issue; do it immediately to avoid deadline problems

What to Do If You Cannot Find the Correct Form

If the SEC website is slow, the download link is not working, or you are unsure which form applies, use official SEC channels.

The SEC’s iMessage system is its official web-based ticketing platform for public inquiries, complaints, incidents, and requests. It creates an electronic ticket and allows users to track the status of their request. (Securities and Exchange Commission)

For GIS concerns, prepare these details before raising a ticket:

Corporate name
SEC registration number
Entity type
eFAST account email
Screenshot of the error or missing template
Description of the form you are trying to download
Filing deadline or annual meeting date
Whether the issue involves eFAST, eSECURE, or HARBOR

Special Notes for Foreigners and Foreign-Owned Corporations

Foreigners who own shares in a Philippine corporation should pay close attention to the GIS because it reflects nationality, residence address, and share ownership. These details may affect banks, procurement registration, licenses, tax records, and compliance with nationality restrictions under Philippine law.

For foreign corporations licensed to do business in the Philippines, such as branches, representative offices, RHQs, and ROHQs, the GIS deadline is generally tied to the anniversary date of the SEC license, not a Philippine annual stockholders’ meeting.

Practical reminders for foreign-owned companies:

Use the foreign corporation GIS template if the entity is a licensed foreign branch or representative office.
Use the domestic stock GIS template if the company is a Philippine corporation with foreign shareholders.
Check whether foreign equity affects the corporation’s industry classification or licensing requirements.
Keep passports, foreign addresses, TINs, and corporate ownership documents consistent across SEC, BIR, bank, and procurement records.
If documents are signed abroad for Philippine use, ask early whether notarization, consular authentication, or apostille will be required for the specific document.

Frequently Asked Questions

Where can I download the 2026 GIS form in the Philippines?

Download it from the official SEC website, the SEC reportorial requirements page, eFAST templates or announcements, or an official SEC notice. For 2026, the SEC announced GIS 2026 forms through official download references, but also allowed temporary use of the 2020 form until 30 June 2026 during the HARBOR transition. (Facebook)

Is the GIS 2026 form the same for stock and non-stock corporations?

No. Stock and non-stock corporations use different GIS templates. Foreign corporations also use different forms. Always match the template to your SEC-registered entity type.

Can I still use the 2020 GIS form in 2026?

As of mid-2026, the SEC allowed temporary use of the 2020 GIS form through eFAST until 30 June 2026. This was a transition measure connected with eSECURE and HARBOR access. Check the latest SEC notice before relying on the older form. (Grant Thornton Philippines)

Do I file the GIS physically at the SEC office?

Generally, no. Annual reports such as the GIS are filed through eFAST. The SEC’s eFAST system is the online facility for submitting GIS, AFS, and other reportorial requirements.

Does the GIS need to be notarized?

Yes, the GIS is normally printed, signed, sworn to, notarized, scanned, and submitted with the Excel-converted PDF in the format required by eFAST. The SEC eFAST guide specifically discusses printing the completed GIS, having it signed and notarized, and scanning it clearly.

What happens if the annual meeting was not held?

Check the corporation’s bylaws and eFAST submission options. The eFAST guide refers to a situation where no meeting was held and uses the date of annual meeting stated in the bylaws and the covered year. It also identifies a GIS submission with an affidavit of non-holding of annual meeting.

Is the GIS deadline counted from the bylaws date or the actual meeting date?

For domestic stock and non-stock corporations that held the meeting, the deadline is generally counted from the actual annual meeting date. This is why the date entered in the GIS and eFAST must be accurate.

What if eFAST reverts my GIS?

A reverted GIS is considered not filed or not received. Correct the reason for reversion, replace or reupload the proper document, and submit again. Common reasons include wrong company profile, poor scan quality, wrong period covered, and wrong submission type.

Do I need HARBOR if I already filed the GIS?

For 2026 onward, beneficial ownership reporting is being handled through HARBOR. Depending on when and how your GIS was filed, you may still need to complete or update beneficial ownership information through HARBOR. Do not assume that GIS filing alone completes the beneficial ownership requirement. (ps-philgeps.gov.ph)

Can a foreign shareholder download and file the GIS?

The form can be downloaded online, but filing is usually handled by the corporation through its authorized filer, corporate secretary, or authorized representative in eFAST. The GIS is a corporate report, not a personal filing by an individual shareholder.

Key Takeaways

Get the 2026 GIS form only from official SEC sources, eFAST, or official SEC notices.
Choose the correct GIS template: stock, non-stock, OPC, domestic, or foreign corporation.
For 2026, the SEC released updated GIS forms but allowed temporary use of the 2020 GIS form until 30 June 2026 during the HARBOR transition.
File the GIS through eFAST, not by ordinary email, courier, or informal submission.
The usual deadline is 30 calendar days from the actual annual meeting for domestic corporations, or 30 calendar days from the SEC license anniversary for foreign corporations.
Prepare both the Excel-converted PDF and the signed, notarized scanned GIS in the format required by eFAST.
A reverted GIS is treated as not filed, so check the eFAST status and the corporation’s registered email until the QR-coded acceptance is received.
HARBOR beneficial ownership reporting is separate from simply downloading and filing the GIS form.